Calendar

Adding an Event

• In the calendar, click the 'Add Event' button. Or, double-click the time/day on which you want to add an event.



• Enter a subject and date/time information, as desired.
• Click the 'Save' button.

Setting Recurrence Details

1. In the calendar, double-click the event you want to edit.
2. Click the 'Set Recurrence' link.
3. Click the 'Daily', 'Weekly', 'Monthly', or 'Yearly' tab to create a daily, weekly, monthly, or yearly recurrence.
4. In the resulting tab, indicate how often the event should occur.
5. In the 'Range' section, indicate when the recurrence should end.
6. When you are done, click the 'Set Recurrence' button.
7. Click the 'Save' button.

Creating a Private Event

If your account is set up to use shared calendaring, you may want to hide events that you want to keep private. Other users will see that the time is reserved, but all event information will be hidden.

1. In the calendar, double-click the event you want to edit.
2. Click the 'Private Event' checkbox to make the event private.
3. Click the 'Save' button.

Note: For more information about shared calendars, see the Shared Calendars help section.

Receiving Reminders

To receive an email reminder before an event:

1. In the calendar, double-click the event you want to edit.
2. Click the 'Email' checkbox.
3. Indicate how soon before the event you want to be reminded.
4. Click the 'Save' button.

To receive a pop-up alert reminder before an event:

1. In the calendar, double-click the event you want to edit.
2. Click the 'Alert' checkbox.
3. Indicate when you want to be reminded. Please note that you must be logged in to webmail to see the pop-up alert.
4. Click the 'Save' button.

Inviting Guests to an Event

You can use webmail to invite guests to an event, manage guest responses, and send notifications of any changes. This feature is compatible with all iCal compliant calendar applications.

1. In the calendar, double-click the event you want to edit.
2. In the 'Invite' section, click the 'Add' button.



3. Enter an email address in the box and click the 'Add' button. Or, click the 'Contacts' link to select from contacts in your contact list.
4. When you are done adding contacts to the guest list, click the 'Save' button.
5. Click the 'Save' button again.
6. You will be prompted to indicate whether you want to send invitations to the guests on your guest list (or to new guests only, if you added new guests to the list). When you send invitations, guests are able to automatically send you a response - indicating that they have either accepted, tentatively accepted, or declined your invitation.

To view your guest list, and the status of each guest's response, double-click the event, and then click the 'Guest List' link.

Importing a Calendar

1. Create a Comma Separated Value (.csv) export file from your calendar application.
2. In the webmail calendar, click the 'Import' button.
3. Click the 'Browse' button to locate and select the .csv file created in Step 1.
4. Click the 'Open' button.
5. If you want to allow webmail to import duplicate events, click the 'Allow duplicate events' checkbox.
6. Click the 'Import' button. Your calendar events will be imported into your webmail calendar.

Shared Calendars

Sharing a Personal Calendar

If your account is set up to use shared calendaring, you may be able to control who can and cannot view your calendar. This setting is determined by your email administrator.

When your calendar is shared with other users, they are able to view your calendar and event details. Users cannot edit or add events to your calendar.

You may want to make certain events private (e.g., doctor appointments). To make an event private, see the 'Creating a Private Event' help section. Or, to make all existing events private or public, see the 'Making All Events Private or Public' help section.

1. To control who can and cannot view your personal calendar, click the arrow on the 'Calendar' tab, and then select 'Calendar Manager'.
2. In the 'Personal Calendars' box, click the 'Sharing' link for your personal calendar.
3. Indicate whether you want to share your calendar with no one, with all users in your domain, or with only specific users.



4. If you want to share your calendar only with specific users, select from the list of users in your domain. Or, enter an email address manually and click the 'Add' button.
5. Click the 'Save' button.

Making All Events Private or Public

When you are sharing your calendar with other users, you may want to make all existing events either private or public. When an event is private, other users will see that the time is reserved, but all event information will be hidden.

1. To make all existing events either private or public, click the arrow on the 'Calendar' tab, and then select 'Calendar Manager'.
2. In the 'Personal Calendars' box, click the 'Privacy' link for your personal calendar.



3. Indicate whether you want to make all events public or private. Private events will still appear as busy/reserved time on your calendar, but all event information will be hidden. Public events can be opened and viewed by all shared users.
4. Click the 'Save' button.

Note: To make a single event either public or private, double-click the event and then check or clear the 'Private Event' checkbox.

Renaming a Personal Calendar

1. To rename a personal calendar, click the arrow on the 'Calendar' tab, and then select 'Calendar Manager'.
2. In the 'Personal Calendars' box, click the 'Rename' link for your personal calendar.
3. Enter a new name in the 'Name of Calendar' box.
4. Click the 'Save' button.

Deleting a Personal Calendar

Currently, users can only have one shared calendar, and it cannot be deleted. Soon, users will be able to create and manage multiple personal calendars.

Adding a Shared Calendar

To view another user's calendar, the user must turn on the sharing feature and give you permission to view the calendar. See the 'Sharing a Personal Calendar' help section for more information.

1. Click the arrow on the 'Calendar' tab, and then select 'Calendar Manager'.
2. Click the 'Add' link, which appears next to the 'Shared Calendars' heading. Or, click the green plus '+' icon, which appears next to the 'Shared Calendar' list in the calendar pane.



3. Select from the list of available calendars. Or, enter an email address manually and click the 'Add' button. The email address must exist in the system.
4. Click the 'Save' button. The status of each shared calendar (available or unavailable) will appear in the 'Status' column.
5. To view a shared calendar, click once on the calendar name, as it appears in the list or in the calendar pane.

Editing or Removing a Shared Calendar

Click the arrow on the 'Calendar' tab, and then select 'Calendar Manager'. And then do one of the following:

• To rename or change the email address for a shared calendar, click the calendar's 'Edit' link.
• To remove a shared calendar from your list of shared calendars, click the calendar's 'Remove' link.