Contacts

Contacts

Adding a New Contact

1. In the contact list, click the 'Add Contact' button. Or, click the arrow on the 'Contacts' tab and select 'Add Contact'.
2. Enter information about the contact in the fields provided.



3. To add a picture of your contact, upload an image file that is 50 pixels x 50 pixels.
4. When you are done, click the 'Save' button. Your contact will appear in the contact list.

Adding a Sender to the Contact List

When you receive an email, you can add the sender's name and email address information to the contact list.

1. With the received email open, click the green plus "+" sign next to the sender's name.
2. Make changes to the sender's information, as desired.
3. Click the 'Save' button.

Adding a New Group

1. In the contact list, click the 'Add Group' button. Or, click the arrow on the 'Contacts' tab and select 'Add Group'.
2. Enter a name for the group in the 'New Group Name' box.
3. If you have more than one contact list, select a list from the drop-down menu.
4. In the 'Contacts' box, click once on the contact you want to add to your group. Or, to select several contacts at one time, choose one of the following:
   • To select several names, hold the 'Ctrl' key as you click on each name.
   • To select a range of names, click on the first contact in the range, hold the 'Shift' key, and then click the last contact in the range.
5. Click the '>' button to add the selected contact(s) to the group.
6. If you want to remove a name from the 'New Group' box, click the name and then click the 'Remove' button.
7. When you are done, click the 'OK' button. Your group will appear in your contact list.

Editing or Deleting a Contact or Group

To edit a contact or group:

1. In the contact list, double-click the contact or group.
2. Make changes to the contact or group, as desired.
3. Click the 'Save' button.

To delete a contact or group:

1.    In the contact list, click the checkbox next to the contact or group you want to delete.
2.    Click the 'Delete' button.

Importing a Contact List

1. Create a Comma Separated Value (.csv) export file from your email application (e.g., Yahoo, Netscape, Outlook).
2. In the webmail contact list, click the 'Import/Export' button.
3. In the 'Import Contacts' section, click the 'Browse' button.
4. Locate and select the .csv file you created in Step 1.
5. Click the 'Open' button. The path for the .csv file will appear in the 'Select a File' box.
6. Click the 'Continue' button.
7. To ensure that your contact information is imported correctly, make changes to the field name assignments, as needed.
8. Click the 'OK' button.

Exporting the Contact List

1. In the contact list, click the 'Import/Export' button.
2. In the 'Export Contacts' section, select the email application into which you want to import your contact list.



3. Click the 'Export' button. Depending on your web browser settings, you may need to choose one of the following:

• If your browser prompts you to save or open the .csv file, click the 'Save' button.
• If a new browser window appears, displaying the contact list information, select 'File / Save As' to save the file.
• Select the location where you want to save the .csv export file.
• Click the 'Save' button.

Using the Company Directory

If your email administrator has created a company directory, you can view up-to-date contact information about other users in your company and/or partner companies.

To view your company directory, click the 'Company Directory' link, which will appear in the left pane (once it has been created by your email administrator).

To keep your own contact information up-to-date, locate your name in the company directory list, double-click your name, and then make changes, as desired. (Note: Depending on your email administrator's settings, you may or may not be able to edit your contact information.)