Setting Up Microsoft® Outlook 2003

Setting Up an IMAP Email Account

1. In Outlook, select 'Tools / E-mail Accounts'.
2. Click the 'Add a new e-mail account' button.
3. Click the 'Next' button.
4. Click the 'IMAP' button.
5. Click the 'Next' button.
6. In the 'Internet E-mail Settings' window, enter the following information:
   
   

   User Information Section

      

   • Your Name - Enter your first and last name. This is the name that will appear in the From field of messages you send.
   • E-mail Address - Enter your entire email address (e.g., myname@mydomain.com), using all lowercase letters.
   
   

   Logon Information Section

      

   • User Name - Enter your entire email address (e.g., myname@mydomain.com), using all lowercase letters.
   • Password-Enter the password for your email account.
   
   

   Server Information Section
   

   • Enter the IMAP server name: imap.emailsrvr.com

      

   • Outgoing mail server (SMTP) - Enter the SMTP server name: smtp.emailsrvr.com

      

7. Click the 'More Settings' button.
8. Click the 'Outgoing Server' tab.
9. Check the 'My outgoing server (SMTP) requires authentication' box.
10. Click the 'Use same settings as my incoming mail server' button.

   

11. Click the 'Advanced' tab.
12. In the 'Outgoing Server (SMTP)' box, enter the default outgoing port 587 or the alternate port 8025.
13. Click the 'OK' button.
14. Click the 'Next' button.
15. Click the 'Finish' button.

Note: Outlook's Test Account Settings tool will often indicate that the connection was not successful, though your settings are correct. Please disregard the Test Account Settings tool.

Account Preferences

Assigning SSL Secure Server Settings

After setting up your mail account, you can follow the directions below to adjust your IMAP account settings to use the secure (SSL) server. The SSL protocol allows you to send and receive secure mail messages.

1. Select 'Tools / E-mail Accounts'.
2. Click the 'View or change existing e-mail accounts' button.
3. Click the 'Next' button.
4. Click once on the email account for which you want to use a secure server.
5. Click the 'Change' button.
6. In the 'Incoming mail server (POP3 or IMAP)' box, enter the secure server name: secure.emailsrvr.com

   

7. In the 'Outgoing mail server (SMTP)' box, enter the secure server name: secure.emailsrvr.com

   

8. Click the 'More Settings' button.
9. Click the 'Advanced' tab.
10. Check the first 'This server requires a secure connection (SSL)' box.
11. In the 'Incoming server (POP3 or IMAP)' box, enter the secure IMAP server port: 993

   

12. Check the second 'This server requires a secure connection (SSL)' box.
13. In the 'Outgoing server (SMTP)' box, enter the secure outgoing port 465 (or alternate ports 587 or 8025).

   

14. Click the 'OK' button.
15. Click the 'Next' button.
16. Click the 'Finish' button.

Changing the Default Email Account

1. Select 'Tools / E-mail Accounts'.
2. Click the 'View or change existing e-mail accounts button'.
3. Click the 'Next' button.
4. Click once on the email account you want to select as the default email account.
5. Click the 'Set as Default' button.
6. Click the 'Finish' button.

Importing Messages and Address Books

1. In Outlook, select 'File / Import and Export'.
2. Do one of the following:
   • Click 'Import Internet Mail and Addresses' to import from Outlook Express, Eudora, or Netscape Mail.
   • Click 'Import from another program or file' to import from a text file or .pst file.
3. Click the 'Next' button.
4. Follow the directions provided by the import wizard to import your messages and/or address books. The specific steps will vary depending on the specific email application or file type you selected.
5. Click the 'Finish' button.