Settings

To manage all webmail settings, click the Settings link, located in the upper right corner.

General Settings / Email Options

Display Preferences

• Show HTML version by default - Indicate whether you want to view new email in HTML format by default.
• Display attached images within the message body - When an email contains attached images, the images will appear in the message body, by default. To turn this feature off, uncheck the checkbox. Attached images will appear in the Attachments area but not in the body of the message.
• Display the preview pane - By default, the preview pane will be available when you are viewing email folders. To turn this feature off, hiding the preview pane, uncheck the checkbox.
• Number of messages listed per page - Indicate how many email you want to display in the email list at one time. If you are using a slow connection, you may prefer to display only a few email at a time (e.g., 10 or 20).

New Messages

• Play alert sound when new email arrives - Plays a sound when email arrives in the Inbox.
• Check for new email every - Select how often webmail automatically checks for new mail.

Trash Options

• Move deleted email to the Trash folder - Check to have deleted items moved to the Trash folder. If unchecked, deleted email are deleted permanently.
• Move purged email to the Trash folder - Check to have purged items moved to the Trash folder. If unchecked, purged email are deleted permanently.

General Settings / Language & Date/Time

Language

• Default display language - Select from eight possible display languages.

Date & Time

• Default date format - Select a month/day/year or day/month/year date format.
• Default time format - Select a 12 or 24 hour time display for messages.
• Current time zone - Select a time zone.

Using Folders

Adding a Folder

1. Click the arrow on the 'Email' tab and select 'Folder Manager'.
2. Click the 'Add Folder' button.



3. Enter a name for the folder in the 'Name of Folder' box.
4. To place the folder inside of an existing folder, select a folder from the 'Create in' drop-down menu.
5. Click the 'Save' button.

Moving a Folder into Another Folder

1. Click the arrow on the Email tab and select 'Folder Manager'.
2. Click the checkbox next to the folder(s) you want to move into another folder.
3. Select a folder from the 'Move to Folder' drop-down menu.

Renaming a Folder

1. Click the arrow on the 'Email' tab and select 'Folder Manager'.
2. Click the 'Edit' link for the folder you want to rename.
3. Enter a new name in the 'Name of Folder' box.
4. Click the 'Save' button.

Viewing Folder Size

1. Click the arrow on the 'Email' tab and select 'Folder Manager'.
2. Click the 'Update Sizes' button. Each folder's total file size will appear in the 'Size' column.

Deleting or Purging a Folder

1. Click the arrow on the 'Email' tab and select 'Folder Manager'.
2. Choose one of the following:

• To delete the emails contained in a folder, click the 'Purge' link, located in the folder's 'Purge' column.
• To delete the entire folder and its emails, click the checkbox next to the folder and then click the 'Delete' button.

Composing Email / Composing

Composing

• Use auto-complete when addressing email - Check to have webmail attempt to complete typed addresses with a matching address from your contact list.
• Display the Frequent Contacts box - Check to display the Frequent Contacts box, which appears in the Compose Email window.
• Disable browser's built-in spell checker - Check to disable the browser's automatic spell checking.
• Save outgoing email in the Sent folder - Check to copy all outgoing email to the Sent folder.
• Default font in HTML format - Select a default font for HTML-formatted email.
• Default font size in HTML format - Select a default font size for HTML-formatted email.

Replying & Forwarding Citations

Remove or customize the label used when forwarding or replying to email. Examples are provided.

Composing Email / Identities

Use the Identities feature to make changes to your display name, email address, and reply address.

To add a new identity:

1. Click the 'Add New Identity' button.
2. Enter your display name and email address in the spaces provided, as needed.
3. In the 'Reply To' box, enter the address you want recipients to use when they reply to an email you have sent.
4. Click the 'OK' button.

• To edit an identity, select an identity, and click the 'Edit' button.
• To delete an identity, select an identity, and click the 'Delete' button.
• To set an identity as the default, select an identity, and click the 'Set as Default' button.

Composing Email / Signatures

Use the Signatures feature to make changes to your email signatures.

• To add a new signature, click the 'Add New Signature' button, and enter a signature name and a signature in the spaces provided.

• Images can be uploaded for use in the signature using the 'Insert/Edit Image' button in the HTML composer menu bar.
• Use the 'Plain Text View' and 'HTML View' links to switch between the two.

Note: Signatures can be HTML or plain text, but not both.

• To edit a signature, select a signature, and click the Edit button.
• To delete a signature, select a signature, and click the Delete button.
• To set a signature as the default, select a signature, and click the Set as Default button.

Choose options for when signatures are automatically inserted in email, as needed.

Incoming Email / Auto-Reply

Use the auto-reply feature to set up messages that are automatically sent to any person who sends you an email.

• Status - Turn auto-reply on or off.
• Auto-Reply Message - Enter your outgoing message.
• Enable only during the following time frame - Check to have auto-reply only function during a specific time period.
• Start on - Select start date and time.
• End on - Select end date and time.

Incoming Email / Forwarding
Use the forwarding feature to send incoming email to another account.

• Status - Turn forwarding on or off.
• Save a copy of forwarded email - Check to receive a copy of all forwarded email.
• Enable only during the following time frame - Check to have forwarding only function during a specific time period.
• Start on - Select start date and time.
• End on - Select end date and time.

Incoming Email / Filtering

Use email filtering to have webmail automatically organize your incoming email.

To add a new filter:

1. Click the 'Add New Filter' button.
2. Enter a Filter Name.
3. Enter filtering criteria:
   
   
   • From - Email from these addresses will be filtered.
     
     
     • To/Cc - Email sent or carbon copied to these addresses will be filtered.
     • Subject - Email with a subject line that contains, doesn't contain, or begins with the entered words or phrases will be filtered.
     • Body - Email with a body that contains or doesn't contain the entered words or phrases will be filtered.
4. Indicate what action you want the filter to perform on the email that match the criteria you indicated:
   
   
   • Move to folder - Check to have filtered email moved to a folder selected in the drop-down menu. Click the 'New Folder' button to create a new folder for the filtered email.
   • Forward to - Check to have filtered email sent to the entered email address.
   • Delete immediately - Check to have filtered email automatically deleted.
5. Click the 'OK' button. The filter will appear in the Current Filters section.
   To edit an existing filter, select the filter, as it appears in the Current Filters section, and click the 'Edit' button.

To delete an existing filter, select the filter, as it appears in the Current Filters section, and click the 'Delete' link.

Note: If you are using email software (Outlook, Netscape Mail, Eudora, etc.) with a POP3 connection, your email software only downloads email that are stored in your Inbox folder. If you use email filters to move email into another folder, those email will not be downloaded by your POP3 email software.

Spam Settings / Preferences

Spam filtering tools work to detect and filter out spam. The changes you make to your spam filtering preferences will be in effect regardless of your email software; even if you use Outlook, Netscape Mail, Eudora, etc., your spam will be filtered, according to your preferences, before the email reaches your inbox.

Spam Filtering

• Status - Turn spam filtering on, off, or set for exclusive.

Note: Exclusive filtering will only allow incoming email from addresses or IPs on your Safelist.

Spam Handling

Indicate how the spam filter should handle incoming spam.

• Deliver to the Spam folder - Spam email will be delivered to your Spam folder.
• Delete the email immediately - Spam email will be deleted automatically.
• Deliver to the email address - Spam email will be forwarded to the email address you indicate.
• Include [SPAM] at the beginning of the subject line - Spam email will be delivered to your Inbox, but will include the text "[SPAM]" in the Subject line.

Click the Spam folder 'Cleanup Options' link, if you want to limit the amount of spam that is stored in the folder. Indicate how often your Spam folder should be purged automatically - after a specific number of days or specific number of email. Or, to turn off the automatic cleanup, select "Never automatically delete spam."

Note: If you are using email software (Outlook, Netscape Mail, Eudora, etc.) with a POP3 connection, you will need to log in to webmail to view your Spam folder.

Spam Settings / Safelist

• Safelisted Domains & Email Addresses - To add domains and email addresses to your Safelist, click the 'Add' button. Enter the domain or email address, and click the 'Add' button.
• Safelisted IP Addresses - To add IP addresses to your Safelist, click the 'Add' button. Enter the IP address, and click the 'Add' button.

To delete any entry, select the domain, email address, or IP address, and click the 'Delete' button.

Spam Settings / Blacklist

• Blacklisted Domains & Email Addresses - To add domains and email addresses to your Blacklist, click the 'Add' button. Enter the domain or email address, and click the 'Add' button.
• Blacklisted IP Addresses - To add IP addresses to your Blacklist, click the Add button. Enter the IP address, and click the 'Add' button.

To delete any entry, select the domain, email address, or IP address, and click the 'Delete' button.

External Accounts

Use the External Accounts settings to have webmail check your external email accounts.
To add an external account:

1. Click the 'Add External Account' button.
2. Enter a name for the account, the server name, username, password, and the folder for the delivered email.
3. This is a POP3 connection, so check 'Leave email on server' to leave a copy of the email on the external account server.
4. Click the 'OK' button.

To edit an existing external account, select the account, and click the 'Edit' button.
To delete an existing external account, select the account, and click the 'Delete' button.

Change Password

To change your password:

1. Click 'Change Password' in the left menu.



2. Enter your current and new password, and confirm your new password.
3. Click the 'Save' button. You will see a confirmation message indicating that your new password was successfully changed and that webmail needs to reload.
4. Close any open webmail windows, and click the 'OK' button.